Reunion Checklist

12 Months Ahead

  • Compile list of family members and contact information for each
  • Contact the Ohio Travel and Tourism contact
  • Create a budget
  • Begin to research potential hotels, restaurants, and attractions

9 Months Ahead

  • Send "Save the Date" postcards or e-mails
  • Request deposits from family members if necessary
  • Reserve a block of hotel rooms

6 Months Ahead

  • Reserve restaurants, ballrooms, parks, or other attractions
  • Reserve any group transportation (tour bus)
  • Request catering menus from venues
  • Begin rough itinerary and schedule
  • Create a reunion website

4 Months Ahead

  • Send formal invitations (ask about food allergies or preferences)
  • Begin collecting family memorabilia

3 Months Ahead

  • Finalize menus with restaurants/caterers
  • Reserve group tickets based on RSVPs
  • Check on hotel block reservations and adjust accordingly

2 Months Ahead

  • Reserve photographer/videographer to document the event
  • Finalize schedule with activities and meals

2 Weeks Ahead

  • Create a welcome folder with pamphlets available at DiscoverOhio.com, a map, and schedule
  • Prepare grocery list for snacks, decorations, and materials
  • Confirm with attractions and caterers final number of attendees
  • Confirm with photographer

3 Days Ahead

  • Shop for groceries, decorations, and materials
  • Arrange for taxis or family members to welcome others at the airports and bus stations

At the Reunion

  • Make sure to document your event
  • Collect current information on everyone attending
  • Make it a tradition. Set the date for next years event and gather people willing to help organize

After the Reunion

  • Send thank you notes and pictures to family members
  • Send a thank you note to the hotel
  • Post all pictures to your website and ask family members to do the same
  • Include a poll to ask them what they'd like to do next year
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