Home > Travel Tools > Reunions > Reunion Checklist

Reunion Checklist

12 Months Ahead

• Compile list of family members and contact information for each
• Contact the Ohio Travel and Tourism contact
• Create a budget
• Begin to research potential hotels, restaurants, and attractions

9 Months Ahead

• Send "Save the Date" postcards or e-mails
• Request deposits from family members if necessary
• Reserve a block of hotel rooms

6 Months Ahead

• Reserve restaurants, ballrooms, parks, or other attractions
• Reserve any group transportation (tour bus)
• Request catering menus from venues
• Begin rough itinerary and schedule
• Create a reunion website

4 Months Ahead

• Send formal invitations (ask about food allergies or preferences)
• Begin collecting family memorabilia

3 Months Ahead

• Finalize menus with restaurants/caterers
• Reserve group tickets based on RSVPs
• Check on hotel block reservations and adjust accordingly

2 Months Ahead

• Reserve photographer/videographer to document the event
• Finalize schedule with activities and meals

2 Weeks Ahead

• Create a welcome folder with pamphlets available at DiscoverOhio.com, a map, and schedule
• Prepare grocery list for snacks, decorations, and materials
• Confirm with attractions and caterers final number of attendees
• Confirm with photographer

3 Days Ahead

• Shop for groceries, decorations, and materials
• Arrange for taxis or family members to welcome others at the airports and bus stations

At the Reunion

• Make sure to document your event
• Collect current information on everyone attending
• Make it a tradition. Set the date for next years event and gather people willing to help organize

After the Reunion

• Send thank you notes and pictures to family members
• Send a thank you note to the hotel
• Post all pictures to your website and ask family members to do the same
• Include a poll to ask them what they'd like to do next year